Road User Charge (RUC)

Overview 

All of New Zealand’s road users contributes towards their upkeep. Most road users pay levies in the prices of their fuel. Others, such as drivers of light diesel vehicles, and diesel-powered heavy vehicles like trucks, pay through road user charges (RUC).

The revenue collected from road user charges is dedicated to the National Land Transport Fund (NLTF). The NLTF funds road improvements and maintenance, public transport, road safety, and walking and cycling.

For more information click here.

Road User Charges (RUC) only applies to New Zealand based customers.

Road User Charges & Expiry Kms

Within Gearbox you can track Road User charges and apply offsets when transferring units between vehicles. You can configure the RUC Expiry Kilometres within a vehicle and track how many RUC kilometres you have on the Road User Page.

1. Click on Vehicles (1)

RUC - Vehicles

2. Select the vehicle (2) you wish to update RUC 

RUC - Current Assets

3. In the Registration section enter in your RUC Expiry Kms (3)

RUC - RUC Expiry Kms

4. From your Current Assets, click on Road User Charge (4) 

RUC - RUC Vehicles

5. This will take you to your current RUC Vehicles. By using our Traffic Light Status Gearbox will show you what Vehicles RUC Expiry are due. From this screen you can also Add Hub Readings. The more kilometres the vehicle travels the more RUC kilometres it will use.

RUC - RUC Status

Adding a Hub Reading

1. To manually add a Hub Reading under the Maintenance module go to click on Vehicles (1) 

Adding Hub Reading - Vehicles

2. Click on Road User Charge (2) 

Adding Hub Reading - Road User Charge

3. Click on the Add Hub Reading (3) 

Adding Hub Reading - Add Hub Reading

4. Fill out the necessary fields (4-6) then click Save (7)

Adding Hub Reading - New Hub Reading

5. Once the record is saved the reading entered will appear as the Latest Hubometer Reading (8) and will advise how many RUC kilometers are remaining for the vehicle

Adding Hub Reading - Latest Hubometer

Configuring RUC Offsets

The Road User Charge page will display all vehicles within your fleet and their RUC Expiry and current readings.

1. Click on Vehicles (1)

Configuring RUC Offsets - Vehicles

2. Click on the vehicle you wish to configure an offset for (2)

Configuring RUC Offsets - Current Assets

3. Click on Settings (3) then set the RUC Offset (4) 

 RUC Offset = -500

Configuring RUC Offset - RUC Offset -500

4. In vehicles click on Road User Charge (6) to view changes

RUC Offset = 500

Configuring RUC Offset - Offset of 500 Applied

RUC Offset = -500

Configuring RUC Offset - Offset of -500 Applied

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